Schedule (annexure, alteration/minor correction) (Form 20)

Titles Queensland issues several different documents numbered Form 20. This one, the 'Schedule (annexure, alteration/minor correction)', is a pro forma for the statement described in the Land Title Practice Manual (LTPM) [59-2040-3]. A change to a Titles Registry form is normally initialled by the parties. An alteration (a change that may affect the nature or effect of the document, such as adding or deleting a lot, party, interest or middle name) must be initialled by each executing party it affects; a minor correction (such as one wrong digit or two transposed digits in a title reference, plan number or ACN, or the spelling of part of a name) by at least one executing party or a solicitor for a party. Instead, a person authorised to make the change may make it, but a statement about the change must then be deposited with the document (LTPM [59-2040-1]). It is different from the Form 20 Trust Details Form (which records the details of a trust) and the Form 20 Declaration (which is a statutory declaration giving evidence).

When you need it

• A person authorised to alter or correct a Titles Registry form, rather than the parties, has made the change, for example an employee of a legal practice, commercial lender or settlement agency acting under authority.
• The change was made before lodgement, or after lodgement while the dealing is under requisition (LTPM [59-2040-2]).
• The authorised person is not a solicitor or an employee of a legal practice, commercial lender or settlement agency. They must use this Form 20; those people may use their letterhead instead (LTPM [59-2040-3]).
• Not for Form 24, 24A or 25, survey plans, community management statements or power of attorney instruments, which are outside the LTPM alteration practice.

1. 1

   Make the change on the form itself first

   Rule through the deletion so the original words can still be read (do not erase or paint over it) and print the addition clearly in the correct item, or on a Form 20 Enlarged Panel if there is not enough room (LTPM [59-2040]).

2. 2

   Title reference and page numbering

   Insert the title reference at the top of the schedule and number the pages consecutively with the form it is attached to, for example 'Page 3 of 5' (LTPM [20-2010]).

3. 3

   Identify the form and the person

   State the form being altered or corrected (for example 'Form 1 Transfer'), the name of the authorised person or solicitor, and the name of their firm or employer (legal practice, commercial lender or settlement agency).

4. 4

   Describe the change

   List the item or items changed and the details, for example 'Item 2: title reference corrected from 50123456 to 50123465'. Where the statement is signed by a solicitor, name the party they represent.

5. 5

   Sign

   The authorised person or solicitor signs. The form has two statement blocks so that two people can each give a statement on one page.

• A Form 20 cannot be lodged on its own. Attach it to, and lodge it with, the instrument or document that was changed (LTPM [20-2000]).
• No Titles Queensland fee is payable for a Form 20 (LTPM [20-8000]). The fee for the main instrument still applies.
• If the dealing is already under requisition, return the corrected document and this statement through the channel the requisition notice specifies. Adding a party, lot or interest after lodgement needs more: re-execution, any extra fee and a letter asking for the dealing to be withdrawn and re-lodged under section 159 of the Land Title Act 1994 (LTPM [59-2040-2]).
• The Registrar may ask for further evidence of who made the change and their authority to make it (LTPM [59-2040]).

• If you are not sure whether a change is an alteration or a minor correction, follow the practice for an alteration (LTPM [59-2040]).
• The Registrar does not usually require the witness to initial a change, but will where the change affects the witness's obligations under section 162 of the Land Title Act 1994. If in doubt, have the witness initial it.
• A survey plan (Forms 21, 21A, 21B) can only be amended by the surveyor.